How to Create an Instructor Account

In LearnWorlds you can choose to assign different User Roles (Administrative, Instructional, Reporting), so you control their access to your school (available in our Learning Center plans or higher). 

When it comes to the Instructional roles, having several Instructor accounts can be very handy in order to distribute the workload.

How to Add an Instructor

1. Navigate to Users → Ιnstructors and click on Add Instructor.

2. In the popup that appears:

a. Add the Username of the Instructor.

b. Add the email. 

c. Assign the "Instructor" role.

Note: In the Pro Trainer plan, only the Instructor Role can be selected. For our Learning Center plans or higher, it is feasible to assign a predefined or custom-created Instructional Role with certain permissions. For more information, you check this article.

d. Assign the Courses from the drop-down menu.

If the instructional level assigned role has the permission “Create a course”, then it is not mandatory to assign courses to this user. The user with the “Create a course” permission, is auto-assigned (with 0% commission) to all the courses they will create.

e. If the instructor gets a share of the course revenue, then you can also specify their percentage. Otherwise, you can leave the field empty. 

f. Add tags, if needed, to organize your Users better. 

g. Allow Marketing Cookies or not, depending on your GDPR settings as well. 

h. Apply validation rules or not, according to your Sign-up settings. 

3. Click Add Instructor. 

Notes: 

• You can also update a user while assigning the Instructor Role.
• An activation e-mail will be sent automatically to the new user, asking them to set up a password for the account.
• A course can have multiple instructors.
• If a course has multiple instructors, videos that are being uploaded to the video library can only be edited by the same instructor who has uploaded them. Videos from other instructors will not be available for editing. In comparison with video learning activities, those can be further edited by all the instructors. 

Assign a New course to an instructor

There may be a case where you would like to assign new courses to an existing instructor.  

1. Navigate to Users → All users, hover over Manage on the instructor you wish, and click on Edit User.

2. Navigate to Users → Instructors, hover over Manage on the instructor you wish, and click on Edit User. 

In the popup that appears click on Add another course under Assigned courses to add a new course or click on the bin if you wish to remove a course. 

Note: Schools with the Learning Center plans or higher can also change the Instructor role to a different predefined or custom one, under the User Role field.

Manage Instructors

From the Instructors Tab, you can view:

1. Your current Instructors.

2. Their assigned role.

Note: In the Pro Trainer plan, only the Instructor Role can be selected. For our Learning Center plans or higher, it is feasible to assign a predefined or custom-created Instructional Role with certain permissions. For more information, you check this article.

3. Their latest Login Date. 

4. Their assigned courses. 

5. The Manage drop-down menu, with options such as deleting the user, resetting the password, etc. For more information, you can click here.

Unassign instructor

If you want to unassign an instructor, you are only able to do this by clicking on the Edit User setting from the User Management Page and changing the User Role to a different one (e.g. user). For more information, you can check the steps here. 

How to calculate the instructor revenue for course bundles

The revenue share percentages are just for calculations: revenue is being automatically calculated for each instructor. If you would like to have a better view of how they are calculated, let's assume that you have a bundle X and its price is $120. If a user purchases this bundle he has access to courses A, B, and C. 

Notes: 

• LearnWorlds calculates the instructor's revenue based on the instructor's percentage fee and no automated payment will take place from within the platform. You will have to handle the payments outside of the platform.
• Revenue is being calculated automatically for each instructor for the course and bundle sales, however, instructors will not receive any revenue share for subscription sales.
• Τhe instructors also receive revenue when a course enrollment takes place manually.

Permissions available 

Below you can view the available permissions that the Instructor role can have in your school (available for Pro trainer plans or higher). 

For more information regarding additional Instructional Roles and further editing of the permissions, you can check our article here.