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How to Create a Reporting Role

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Learning Center
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In LearnWorlds there are the Predefined Roles and you can also create Custom Roles (in the Learning Center plan & above. Hence you can create Reporting Managers/Reporters that can view and export the users' progress, as well as manage the users' grades, depending on the permissions that you will assign to each created reporting role.

For the Reporting Role Level, custom-created or predefined reporting roles that are available, you can grant access to particular areas of the platform; however, limit the displayed data only to those related to the User Segments and Courses assigned. 

Reporting Role Permissions

The available permissions that can be assigned to the reporting roles are to View users, Manage User Segments, View user analytics, Export user analytics, Manage the Scheduled reports, View the activity history, Manage/View the Gradebook, Manage/View Certifications and Manage/View the Review Center of the users that are included in the assigned segment and course (it is not mandatory to choose a specific course). 

The Reporter can access the user reports, activities, or exams without accessing any other aspects of your platform. We provide two Predefined Reporting Roles; however, creating custom Reporting Roles with the aforementioned permissions is also feasible.

The Predefined reporting roles offered are the following:

  • Segment manager: The Segment Manager reviews the progress and manages the grade books and certifications of the users of a specific segment assigned to them.
  • Segment reporter: The Segment Reporter reviews the progress of the users of a specific segment assigned to them.

How to Create a Reporting Role

There are different ways to create a new Reporting role:

1. Navigate to Users → Collaborators → Create a custom role.

2. Navigate to Users → Collaborators → Manage Roles, hover over a predefined or custom role, and create one based on the specific role. 

How to Assign a Reporting Role

When assigning a Reporting role, you will need to:

  • Specify the User segment that they will be able to have access to see the reports.
  • Add the course allowed to edit, meaning that they will be able to have access to this course's grades (Gradebook, Certification, Assignment), to edit the grades, and to see the user data only for the users in the segments that they are assigned. Note: This step is not mandatory.

Once the segment is created, you can assign a Predefined or Custom Reporting Role in the process of adding a new user to your school (from the All Users page or Collaborators → Reporting), or by navigating to the Users → All Users page, hovering over the user of your choice and click on Edit user.

Choose the Reporting Role (the Predefined or the Custom one), pick the Segment, and you can also assign a specific course to the particular user so that the reporter will have access to the user data.

You can see a list of your created Reporters by navigating to Users → Collaborators → Reporting:

Simulate the Reporting Role

You can check the aspects of the platform that the specific reporting role can view without having access to the actual data, by hovering over the role on the Manage Roles page and clicking on the Simulate option.

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