Including live meetings in your courses can greatly enhance student engagement. However, scheduling a time that works for everyone can be challenging. What if you could automatically keep a record of those meetings for students who miss them?
In this article, we will learn how to set up replay options and automatic recordings for your Zoom and Webex live meetings.
Examples/Use Cases
- Record live sessions for students who can't attend.
- Share recordings for review and study purposes.
- Provide external links to older recordings or related content.
- Automatically manage and share Zoom recordings.
Replay
The Replay feature allows you to provide a recording of the meeting or redirect students to an external link with related content (e.g., an older recording or a YouTube video). The option to offer a replay of the live session as an external link option is available for Zoom, Webex, and Microsoft Teams learning activities.
When you set up the activity, you can add an external link to be available for a replay once the activity is finished (for example, you can provide an older recording).
Auto Recording - Zoom Learning Activities
For your Zoom learning activities, you get an additional option, Auto recording, that allows you to record the live session automatically. This can be,
- Disabled when you do not wish to offer the recording to your users after the Zoom session is finished
- Saved on the local computer
- Saved In the Zoom cloud
Disabled - On the Local Computer
The first two auto recording options (Disabled and On the local computer) can be combined with the Disabled option and the External URL of the replay setting, which means that the replay won't be provided to the users or that an external URL will appear after the live sessions are completed. The external URL could contain anything like an old recording or a YouTube video.
In the Zoom Cloud
While setting up your activity, you can choose to keep a record of the meeting in the Zoom Cloud, and if you combine this with the replay option Recording of the meeting, you can automatically provide a recording of the live session.
It is recommended to enable the Passcode for the Recordings you share with your users. Navigate to your Zoom account: under Settings → Recording tab → Require passcode to access shared cloud recordings, and enable the relevant setting:
Once the live session is over, users will see a Watch the replay button. Once clicked, they will be redirected to the recording by Zoom (they will need to add the passcode provided to access the recording) or to an external URL, depending on your choice.
Note: Watching the replay will automatically mark the session as complete.
For the In the Zoom Cloud option, until the recording is fetched by ZOOM, the users will see the “session has finished” message. Once the video is fetched, this is automatically updated with Watch the recording prompt (without the need for the user to refresh the page). Also, if you navigate to your Zoom Account → Recordings and delete the Recording, then it will be removed from the users' side as well.
1. The meeting recording can be made automatically available to the users only if it is saved in the ZOOM Cloud.