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How to Create a Webex Learning Activity

Availability
Starter
Pro Trainer
Learning Center
High Volume & Corporate

In LearnWorlds, there are different ways to host live sessions/webinars. You can integrate your Webex account into your LearnWorlds school. After Webex is integrated, you can start creating Webex Learning Activities in your courses since live Zoom sessions are part of your course's activities.

How to Create Webex learning activities

When adding a new learning activity to the course contents, click the Live session tab and select Webex meeting. After creating the learning activity, click on Settings to configure all the properties.

How to Set up a Webex Meeting

A course author can set up most of the common settings provided by Webex, including:

  • Webex topic
  • Webex description
  • Date/Time
  • Duration 
  • Password - If you do not add a password, Webex will autogenerate one for you.
  • Enable chat feature
  • Enable meeting record

If you have additional Webex accounts connected (available in our Learning Center plan or higher), you will also be able to choose the Webex account associated with the learning activity. 

How to Start and Manage Live Sessions

You can create as many Live Sessions as possible in as many courses as possible. The school owner can review and edit all the scheduled live sessions inside their courses in a clear calendar view (Webex live sessions appear in green color).

You can see the meeting setup properties if you click on any of the upcoming live sessions in the calendar. Upcoming meetings, as listed in the calendar view, also include the ability to start the live session. So this calendar functions as the dashboard for all your live sessions. 

The Upcoming and Previous tabs list all previous and coming live sessions with similar administration functionality. Additionally, from these lists, you can access the course in which the meeting belongs and also perform the following actions:

  • Start session
  • Edit session
  • Delete session

How Can users Participate in Webex Meetings

Users can access your meetings only if they are enrolled in the courses that include the respective Live Session learning activities. They have to access the course (enrolling in the free course or buying a paid course), initialize the course player, and click on their Live Session learning activity. 

Once the instructor/school admin starts the meeting, the students can join the meeting and be redirected to the Webex app. 

It is advised to download the Webex app if a user attends a Webex meeting via a mobile device. The users should have a Webex account and sign in to Webex meetings or sign up the first time.

How to Delete Webex Meetings

You can delete a Webex meeting in two ways:

  • You can delete the Webex learning activity of a course
  • You can delete a Webex from the Live Sessions page


When you delete a Webex session from the Live Sessions page, the course learning activity that includes the Webex meeting will not be removed and can be used to initiate a new meeting.


If you delete a Webex activity either from the Live sessions page or by deleting the course activity, the meeting will not be deleted from your Webex account (you can always delete it from within your account). 

Each Meeting can be in the following states:

  • Pending → has not started yet 
  • In Progress → has started, not ended yet 
  • Finished → has started, has been ended by the instructor



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